Give source footage and each edited version a clear identity
Agree how the library represents a recording, an edited video and any derived clip. A visible title alone should not decide which version a review note describes. Keep the source edition and playback position attached to the note, then define how a later edit appears alongside it. A team replacing a video should review whether existing notes remain on the old edition, are explicitly remapped or need a new review. The club supplies the footage and approves the intended library use.
